Producing milled flour, food-enhancement additives, and cosmetic ingredients.

Chiba Flour Milling Co., Ltd., (hereinafter referred to as the “Company”) recognizes that it is very important to appropriately manage and protect the personal information obtained in the course of its business activities, complies with the Act on the Protection of Personal Information and other related laws and regulations, and handles personal information under the following personal information protection policy

1.Compliance with related laws, regulations, and guidelines

• The Company shall comply with Japanese laws, regulations, and guidelines concerning the protection of personal information and handle personal information in an appropriate manner. In addition, when the related laws or regulations have been revised, the Company shall promptly implement the revision of this Policy and handling methods.

2.Definitions of personal information

• “Personal information” set forth in the Policy shall mean the following information about living individuals:
  
  • (1) Such information that enables us to identify a specific individual by the name, date of birth, or other descriptions contained in the relevant information
  • (2) Such information that can be easily collated with other information and thereby enables us to identify a specific individual

3. Purpose of use

• The Company shall use personal information within the scope of the purpose of use set out in the following “Handling of Personal Information.”

4. Safety management

• The Company shall implement the necessary and appropriate safety management measures for the management of personal information, such as the prevention of divulgation, loss, or damage thereof. In addition, the Company shall conduct the necessary and appropriate supervision of its officers and employees and other parties concerned, such as outsourcees, and review the management method on a continuous basis.

5. Provision of personal information to a third party

• The Company shall not provide any personal information to a third party without obtaining in advance the consent of the owner of such information, except in the case of entrusting business to a third party within the scope deemed necessary or legitimately providing information to a third party pursuant to laws, regulations, and guidelines. In addition, likewise in the case of joint use between the companies of the Company Group, the safety management of personal information shall be thoroughly upheld.

6. How to respond to the inquiries about personal information

• In the case of a request for disclosure, correction, or suspension of use of the personal information made by the relevant person in terms of the personal information held by the Company, the Company shall, after performing personal identification, implement prompt and appropriate measures.

1. Purpose of use of personal information

• The Company shall use the obtained personal information within the scope of the following purpose of use. In addition, when the personal information set out in the document (including the cases of electromagnetic means, such as the website and emails) is provided directly by a customer, in each case, the purpose of use thereof shall be specified in advance. Incidentally, the personal information that has become unnecessary in light of the purpose of use shall be promptly and appropriately deleted or discarded. If the retained personal data prescribed by laws should be divulged, lost, or damaged or the risk of harming the rights or interests of an individual should be high, a report to the personal information protection committee and a notification to the relevant person shall be made in a prompt manner.

<Types of personal information andpurpose of use>

Types of personal information	Purpose of use
Information regarding a customer	For the purpose of management of the customers and sales activities of the Company
Information submitted in the Company’s website	For the purpose of confirming the contents and dealing with the matter
Information submitted in the mail-order business, such as dried noodles	For the purpose of delivering the product ordered and settling the price thereof For the purpose of responding to inquiries For the purpose of developing and introducing products and services
Information regarding various enrolled organizations	For the purpose of participating in the event of an organization and performing business communication
Information regarding our shareholders	For the purpose of management of the shareholders prescribed in the Companies Act For the purpose of giving various notifications, such as holding/operating the general meeting of shareholders For the purpose of providing various facilities and implementing various measures
Information regarding job applicants	For the purpose of employment screening
Information regarding retired employees	For the purpose of responding to the labor-related laws and regulations For the purpose of giving notice of an alumni meeting and any other notification in an emergency
Information regarding officers, employees, and others	For the purpose of implementing operations regarding labor management/employee benefits and welfare
Information submitted in the exhibition, event, seminar, or other activity	For the purpose of responding to the operation; For the purpose of developing and introducing products and services In addition, for the purpose of use agreed upon on a case-by-case basis
Information submitted in prize offers, various campaigns, questionnaires, or other events	For the purpose of delivering prizes For the purpose of developing and introducing products and services In addition, for the purpose of use agreed upon on a case-by-case basis

2. Joint use of personal information

• The Company may jointly use the obtained personal information of a customer within the scope of the purpose of use as follows:
• (1) Personal information to be jointly used
       Attribute information, such as the name, sex, age, address, phone number, date of birth, and email address
• (2) Scope of the information to be jointly used
  Chiba Flour Milling Co., Ltd., and the companies of its 
       Company Group
• (3) Purpose of use of the party that jointly uses the information
  Joint use shall be made for the purpose set
       out in 1. “Purpose of use of personal information.”
• (4) Name of the person responsible for the management of the personal information to be jointly used
       Chiba Flour Milling Co., Ltd.

3. Disclosure/provision of personal information to a th ird party

• The Company shall not disclose nor provide the personal data of a customer or others to any third party without the consent of such customer. Provided, however, that this shall not apply when there are such justifiable grounds as shown below and as in the case where the disclosure has been demanded by law
  ・When there is the consent of the relevant person in terms of the provision of the information to a third party
  ・When disclosed or provided in such a situation that does not allow the identification of an individual (such as
    statistical data)
  ・When deemed necessary for the protection of a human life, body, or property and difficult to obtain the
     consent of the relevant person
  ・When deemed particularly necessary for the improvement of public health or the promotion of the sound
     growth of a child and difficult to obtain the consent of the relevant person
  ・When the Company needs to provide cooperation to the execution of the legally prescribed administrative
  　work by a state institution or local government, or the party entrusted thereby and when there is a risk that
  　obtaining the consent from the relevant person may hinder the execution of said administrative work

4. Creation/provision of anonymous processed information

• (1) When creating anonymous processed information, the Company shall implement the following measures:
  　　・Add appropriate processing, such as making it impossible to identify a specific individual
  　　・Implement safety management measures to prevent leakage of information
  　　・Publicly announce the items of the information contained in the anonymous processed information
  　　・Not collate the anonymous processed information created with other information in order to identify the
  　　　relevant person
• (2) When providing anonymous processed information to a third party, the Company shall not only publicly
  　　announce the items of the personal information contained in said information and the providing method
  　　thereof but also specify to said third party that such information is anonymous processed information.

5. Request for disclosure etc. of personal data

• With regard to the personal data provided by our customers, when a request for disclosure, correction, deletion, or suspension of use (hereinafter referred to as the “disclosure etc.”) has been made by the relevant person or the proxy thereof, the Company shall, after confirming that the person that has made said request is the relevant person, provide an answer by the method requested by the relevant person without any delay within a reasonable period of time. Provided, however, that when falling under any of the cases set out below, the Company shall not disclose the case. When having decided not to disclose it, the Company shall give notice to that effect with the reason for that attached
  ・ When unable to confirm that the person is the relevant person of the retained personal data
  ・ In an application by a proxy, when unable to confirm the power of proxy
  ・ When there is any deficiency in the application form or the request has not been made in accordance with
   　the reception method of the Company
  ・ When the object of the requested disclosure etc. does not fall under the retained personal data
  ・ When there is a risk of harming the life, body, property, other rights or interests of the relevant person or a
   　third party
  ・ When there is a risk of seriously impeding the proper execution of business of the Company
  ・ When violating other laws or regulations
  ・ In addition, when not assuming any obligations, such as disclosure, under the Personal Information
  　 Protection Act

6. Inquiries

• For any inquiries, please send them to us by using the inquiry form below:
  　https://www.chiba-seifun.co.jp/contact/